Group treasurers

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Finance - guidance and resources for members and reps

Group treasurers

Group treasurers' spreadsheets

Group treasurers' briefing

This briefing sets out how to bid for group funding and the timetable for submitting the group accounts.

2012 Group treasurers briefing

Group funding bid form

If your group is required to bid for funding you will need to complete all sides of this form, including the explanatory sheets, and send it to PCS funding team, 160 Falcon Road, London SW11 2LN, or email it to funding@pcs.org.uk

Group funding bid form 2012

Group accounts form

You will need to submit this form, with all of your group's books by recorded delivery, to Molly Moyo, PCS internal audit office, 160 Falcon Road, London SW11 2LN by 28 February. Please include any electronic spreadsheets you may have, or email them to jennype@pcs.org.uk. Your group funding will cease after March if there is any delay in submitting the accounts by the deadline of 28 February.

Group accounts form 2011

Group treasurers' spreadsheet

This is a useful tool for group treasurers. It will, for example, automatically total your annual accounts on the appropriate end of year accounts form, as well as providing all the necessary accounting sheets and forms.

Group treasurers spreadsheet 2012

Baxter Hoare travel form

Baxter Hoare travel should only be used by groups in discussion with your group treasurer, this facility is not available for branches.

Baxter Hoare booking form

Baxter Hoare analysis sheet

Please use this spreadsheet to analyse Baxter Hoare travel invoices.

Baxter Hoare analysis sheet

Expenses policy guidance BB/108/09

Expenses guidance and policy

This guidance primarily explains longstanding PCS practice on expenses and draws together information contained in various different documents. It also clarifies a range of issues that are frequently referred to the PCS Finance Department and the PCS auditors.

Expenses guidance and policy

Travel and subsitence expenses form

This form should be used, with the guidance notes on the reverse, by all members claiming travel and subsistence on PCS business. The form also includes the new cycle mileage allowance and increases in certain designated city rates for overnight accommodation. All claims should be submitted to your branch or group treasurer within three months of incurring the expense, as any claims submitted after this deadline may not be paid.

2010 Travel and subs claim form

Telecommunications and other expenses form

This form should be used to claim any telecommunications costs or any other expenses incurred on PCS business, apart from travel and subsistence. Please read the guidance notes on the reverse for clarification and note that this form can not be used to claim travel and subsistence, this would need to be claimed on the travel and subsistence expenses form.

2010 Telecommunications and other claim form

Advances claim form

To be used in discussion with your group treasurer, all advances should normally be repaid within one month, or three months at the outside, as per the NEC three month ruling on expense claim time limits.

2010 Advance claim form

All expenses forms

This spreadsheet contains all of the new expense forms listed above and will automatically complete your name and address details on all of the forms once they have initially been completed on the travel and subsistence expense form.

2010 All expenses forms